Seascape Annual Association Meeting

 

June 22, 2024 -18 Highcrest Road -9AM

 

 

Officers and Board Members

Present:

Art Schick, President

Bernie Loughran, 1st VP

Joan Boyer, 2nd VP

Marianne Beardsley, Treasurer

Michele Sax

John Beigel

Warren Fish

Not Present:

Ellen Clark

John Honey

Bill O’Brien

Mike Shea

 

41 total adult voting members attended the meeting, achieving the quorum.

 

Welcome New Neighbors -Art

Casey and Kenny Dettman - 9 Waterside

Noonan Family - 168 Waterside

Brian and Kelly Weber - 22 Anchorage

 

Approval of minutes from June 2023 meeting -Art 

Passed unanimously.

 

Committee Updates and Recommendations

 

Beach Committee-Art for Bill O’Brien:

 

Permit renewals- B beach renewal sent in August 2023, and 3-year renewal granted in September 2023. The beach was groomed in May 2024 and minor repairs were made to the snow fencing in February.

 

A Beach renewal sent in November 2023. Falmouth Conservation Committee returned it saying it was automatically renewed because of Covid, but it was not.   After much back and forth we are meeting with the FCC June 27/28. Impact is no vista pruning at either beach.   There is a reasonable risk of rejection, and we could need a new permit at $4,000-$10,000. They sent a determination of applicability because they felt we were not in compliance with our permit. We disagree and will know more after our June meeting.

Swim buoys were repaired and installed. We might need a new buoy next year.

Five monitors have signed up to monitor the beaches. There are openings if anyone knows someone who might be interested.

Bill would like to reinvigorate the Beach Committee in the next coming year. He will email historical members to show their continued interest.

 

Road Committee- Art for Mike Shea:

 

Stop signs were replaced at Waterside and Anchorage

Mike spoke to an engineering company about our drainage and catch basins. It would be in the hundreds of thousands of dollars to redo them. So, we have decided to fix and repair as needed and clean them out annually as opposed to every two to three years.

The drain in front of 75 Waterside is sinking. This is being investigated.

A&A Paving is scheduled to repave sections of Waterside Drive, 25-59 Waterside (Gallaghers to Connors) and 168-188 (Hazelton’s to intersection of Waterside turning south). These areas have the most damage and large potholes.

The community was asked to clear any catch basins that are near their homes.

The berm near the tennis courts was discussed again. Nothing is being done until we pave that section of the road.

 

Dock and Ramp Committee - Art for Rob Hardy:

Fall of 2024 or Spring of 2025 the stationary portion of the dock will be replaced. It depends on when we can get the most volunteers.

If anyone needs a ramp key, please reach out to Rob. They are $50.

 

Tennis Committee -_Art for John Honey:

 

John is stepping down after many years as the chair of the tennis committee. He has done a fabulous job over the years and will be missed. Jane Shea is taking over the committee and will be assisted by Janet Michienzi.

Tennis and pickleball. Sign-ups are available in the notebook. We would like to move to an online signup. Looking for someone with experience in this area.

Play can begin at 8am. One hour for singles and one and a half hours for doubles.

Community pickleball is at 4PM Thursdays. Please feel free to set up other meet and play times for the neighborhood.

Please lock the courts when you are done.

Courts were professionally cleaned in the spring for over $3000. Jane is looking for volunteers to clean the courts when it rains. The courts stand up better when they are squeegeed off. Also need volunteers to clean the courts of debris. Melanie and Karen volunteered to do this, and Art will give them Jane’s contact info. Megan Connors might have insight into an online sign-up app.

 

Tennis Proposal and History

Many years ago, volunteers contributed to building the tennis courts. They contributed $1000 to be a lifetime member. From then on you could join the tennis membership at $100 per year or join the lifetime for $1000. There are currently 26 lifetime members of which four are less than ten years and should get a refund for their remaining years.

The proposal will integrate tennis into the association much like the docks and the beaches and would increase the dues for everyone $50/year.

Much discussion ensued with one member being a vocal opponent. He claims we are breaching an oral contract in place with the lifetime members.

 

It was widely acknowledged that the tennis/pickleball courts add value to every home.

Other comments included: if you belong to a private club there are assessments. The courts benefit the entire community. This model was not sustainable from the beginning and $50/year is not going to solve that, but it is a start. Breakout the vote to 2 phases. Court responsibility and cost.

The vote on the proposal was moved to the Finance agenda item.

 

Hospitality Committee -Art for Erin DiMella:

 

T-shirts for this year have been approved.

Beach yoga- two sessions, sometime in July and August.

July 4th parade- Fire truck will participate again from Waterside Drive at Anchorage to B beach. Please decorate your golf carts, wagons, bikes, and people and join in the fun. If you are not walking, please decorate your home and yard.

Movie nights in August, parents must attend with their kids.

Family social on the beach. TBD

Adult social in August

All information will be updated on the Seascape Facebook page. Seascape Neighborhood Association- it is a private group. Members who were not on Facebook were told to reach out to Erin DiMella for access.

 

Administration Committee- Joan Boyer:

 

Nothing new to report.

 

Finance and Budget- Marianne Beardsley:

 

Overall, we had a good year. Beach costs were less. Insurance was more and expected to increase 15% this year. Tom McKay spent a lot of time on insurance for us last year. We kept the same carrier for the Directors’ and Officers’ Insurance. Legacy Agency wrote the Liability Coverage.

Landscaping costs are being reviewed. Warren Fish is reviewing scope and costs.

No questions about budget expenditures.

We currently have 105 paid members.

Balances $62,388 Bank Balance

$72,412 operating balance

$43,000 road fund

$12,000 tennis fund

$5,864 capital improvement fund

For 2025 we will be at our full $150 per home capital improvement fund contribution.

2025 dues at $750 were unanimously approved by the members.

The tennis proposal was split into two votes which both passed unanimously.

Proposal I- integrate tennis into the overall association. Proposal II- increase dues $50 per household and make it voluntary for lifetime members. Therefore, total dues for 2025 will be $800.00.

 

Nomination Committee- Art for Jack O’ Connor:

 

Slate of Officers and Board Members

President Art Schick (returning)

1st Vice President Bernie Loughran (returning)

2nd Vice President Joan Boyer (returning)

Treasurer Marianna Beardsley (returning)

Secretary Ellen Clark (returning)

Board of Directors

Michael Shea 2025 (continuing)

John Beigel 2025 (continuing)

Warren Fish 2026 (continuing)

Bill O’Brien 2026(continuing)

John Honey 2024 (returning)

Terrence Dalton (new)

All unanimously approved by the membership.

 

New Business:

 

Megan Connor- Wild Harbor Yacht Club is welcoming kids for weeklong classes. WHYC gives windsurfing lessons. WHYC is offering adult sailing on Monday nights for $25. Please reach out to her with any questions or for more information.

 

We are looking for Website assistance. Looking for a volunteer to manage and keep the website up to date. WIX is the hosting site.  Tim can teach anyone who wants to learn how to update the site.

 

Adjourn.

 

Submitted by Michele Sax, Board Member

For Ellen Clark, Secretary, absent

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