Bylaws: As stated in the Seascape Association Bylaws: Section 4.  The Treasurer shall be responsible for receipt of all monies, and the expenditure of funds, as authorized by the Board of Directors and approved at a regular membership meeting.        

A.       Expenditures shall be evidenced by check signed by the Treasurer, or in his/her absence, by the President or Secretary. 
B.       The Treasurer shall maintain accurate records of all financial matters and report the same at the June and August meetings.
C.       The annual financial statement shall be subject to an outside audit in the discretion of the Board.

Responsibilities

• Maintain current Seascape Member List for use in annual dues collection.

• Generate annual Billing Notice and mailing labels.

• In collaboration with the Association Secretary, record and deposit dues payments into Seascape’s Checking account with Rockland Trust.

• Send out Dues Payment Reminder requests as necessary.

• Balance and maintain the Checking Account Ledger.

• Draft proposed Annual Budget for review of the Board of Directors and update as required.

• Review prior year’s financial results at Annual Meeting and present proposed Budget for Member approval.

• In collaboration with the Association Secretary, pay bills in a timely manner.

• Write checks for vendor payments, annual dues such as Real Estate taxes, insurance and the like.

• Keep receipts, invoices and any documentation received

• Quarterly Tax Payments

• Pay Directors & Liability Insurance to Arthur D. Calfee Insurance

• PO Box renewal

• Electric Company (Eversource) for street lights (currently on autopay)

• Donations to foundations for homeowners whose loved ones have passed (recommended $50 donation)

• As of 2017 some examples of payments would include:

•  

•               Landscaping

•               Mooring

•               Road Work

•               Conservation

•  

• Keep receipts, invoices and any documentation received

• Not a Responsibility of the Treasurer – Maintenance of the Seascape Website.

Resources

Town of Falmouth Property Records  
Rockland Trust – Seascape Accounts

Account Login information available to the Association President upon request.  Account balances and copies of cancelled checks, deposits and transfers are available online

Seascape Association PO BOX 539 - North Falmouth Office

Rockland Trust - Must be authorized signer for the Seascape Assoc. checking account.
Town of Falmouth Real Estate Taxes for the following lots (last 4 digits of parcel #):

SEASCAPE ASSOC INC

0 Waterside Drive – Lot 000A
0 Waterside Drive – Lot 000B
195 Waterside Drive – Lot 227
196 Waterside Drive – Lot 237

SEASCAPE PROP OWNERS ASSOC

152 Waterside Drive – Lot 103

** Can review lots on Assessors Web page – Enter “Seascape” under Owner and the list can be viewed   http://falmouth.patriotproperties.com/default.asp

While currently not done, I recommend – Annual audit by (TBD) of the Association’s financial records to be conducted prior to the Annual Meeting.

Important Dates

January

Real Estate Taxes for Quarter 3 & 4 (we typically pay both quarters at the same time)

June

Annual Meeting
PO Box renewal

July

Real Estate Taxes for Quarter 1 & 2 (we typically pay both quarters at the same time)